Job Description

This position is with the Litigation Department, which assists in representing the legal challenges facing individuals, families, businesses, professionals, and charities can have devastating consequences if not properly prosecuted or defended. The department strives to foster a productive and collaborative work environment that also encourages professional growth and a healthy work-life balance. Our team is committed to the firm’s brand—Initiative in Practice—which includes the pursuit of excellence, innovation, and the best possible results for our clients.

Position Overview

The firm is seeking a talented and motivated legal assistant with 3-5 years of experience. The successful candidate will play a key role in providing a variety of administrative duties to support assigned attorneys.

Key Responsibilities

• Responsibilities include document production, administrative functions and client contact.
• Creates, types, edit documents as well as prepares and types routine correspondence, memoranda and other legal documents.
• Receives and transcribes legal dictation from draft or dictated text.
• Composes, prepares and processes correspondence, including email and faxes. Prepares and processes legal documents with courts and other agencies.
• Creates and maintains all office files, logs and any other information in relation to the work of the attorney.
• Organizes and maintains case files, pleadings and other documents.
• Responds to and assists clients by answering questions, providing information and assuring appropriate follow-through and/or resolution. Answers phone and provides information in response to telephone calls.
• Prepares and maintains electronic and hardcopy files. Scans and stores documents according to defined procedures.
• Ensures the effective delivery of outgoing messenger deliveries and overnight deliveries.
• Enters time, reviews billing, conducts conflict checks, maintains client files and preparation of new matter memos. Keeps accurate time records.
• Manages and maintains calendar for attorney including client’s meetings, court dates and times and other appointments. Arranges for conference rooms as needed.
• Organizes and collects information from clients and provides such as medical records, insurance, employment and financial information.
• Notifies attorney of pending deadlines to ensure proper compliance.
• Reviews, sorts, date stamps and scans incoming mail.
• Works with Legal Assistants, Paralegals and Administration to provide effective support to Firm.
• May utilize court’s online E-file system to electronically file documents.
• May provide trial preparation assistance for exhibits and file organization, providing effective and precise exhibit and document duplication.
• May conduct legal research to identify laws and court decisions relevant to pending cases.
• May draft complaints and answers, routine notices, affidavits, motions and petitions and assist in preparation of cases for trial.
• Other duties as required.

Qualifications

• High school diploma
• Minimum of 4 or more year’s related administrative experience within a law firm required.
• Computer proficient with working knowledge of MS Word and Excel required.
• Ability to produce documents from transcription.
• Must be highly organized, detail oriented with the ability to multi-task.
• Working knowledge of Outlook and iManage or similar document management system required.
• Keyboarding skills of 70 wpm or higher required.
• Must possess a positive attitude.
• Knowledge of legal principles and practices.
• Ability to organize and prioritize numerous tasks and complete them under time constraints.
• Ability to proofread typed material for contextual, grammatical, typographical or spelling errors.
• Must exhibit a high degree of initiative in managing multiple priorities simultaneously in a fast-paced, deadline-driven, detail-oriented work environment utilizing excellent judgment, administrative abilities, and decision-making skills.
• Interpersonal skills necessary in order to communicate in person, by e-mail and telephone and follow the instruction effectively from a diverse group of clients, attorneys and staff and provide information with ordinary courtesy and tact.
• Must maintain acceptable attendance record.

Benefits

• Competitive salary
• Comprehensive health, dental, and vision insurance
• 401(k) retirement plan with firm contributions
• Opportunities for professional development and continuing legal education
• Supportive and inclusive work environment that collaboration

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