Job Description

Executive/Personal Assistant needed to support a successful executive with a long career in the healthcare industry. The principal serves on two corporate boards and mentors women executives. The successful individual is highly organized and self-motivated and will provide support in a personal and professional capacity. You will be responsible for effectively coordinating a complex and ever-changing calendar of meetings, travel, and life events. The ideal candidate is well-spoken, self-sufficient, proactive, extremely organized, and able to manage multiple priorities with excellent judgment and discretion.

This is an exciting opportunity to contribute to meaningful work while supporting an inspiring leader in her impactful endeavors.

Responsibilities

• Support all personal and professional travel, meetings, and life events.
• Open, sort, and distribute incoming correspondence, and handle highly confidential and non-routine information.
• Manage households in conjunction with the property managers and staff.
• Ability to travel to personal residences and manage errands.
• Assists with financial reports, invoicing, bill paying, tax coordination, and project management needs, including maintaining records for business endeavors.
• Book and coordinate personal appointments with privacy and discretion.
• Assists with family matters, travel, and engagements as needed.
• Order supplies, stocking, and work requests with building management.
• Run items between home and office including documents, lunch, supplies, and executive’s vehicle.
• Assists with business and personal technology needs and troubleshooting.
• Any other responsibilities as required or assigned that are reasonably within the scope of the duties in this job classification.

Ideal Experience

• 10-15 years of experience supporting a C-suite executive or UHNW individual.
• A bachelor’s degree is preferred.
• Highly organized, able, and adept at managing calendars
• MS Office, tech-savvy, and able to troubleshoot as needed.
• Excellent organizational skills - Quick turnaround to keep operations flowing smoothly.
• Manages several tasks at once and adapts to changing requests.
• Strong time management - Stays focused completes tasks on time and meets deadlines.
• Excellent written and verbal communication skills - Speaks and writes professionally on behalf of the executive.
• Pays close attention to details in all facets of the role.

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The Larko Group is a premier Staffing & Recruiting firm based in Chicago, with a nationwide reach, for Direct Hire, Temporary-to-Hire, and Temporary/Project jobs. We specialize in Executive Assistant, Administrative Assistant, Personal Assistant, Chief of Staff, Office Manager, Receptionist, General Office, General Labor (warehouse), Event Support, Project Management, and Customer Service.

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